Certificate Program

Health Records and Information Technology

About the Program

Health record technicians organize and manage health information data by ensuring its quality accuracy, accessibility and security in both paper and electronic systems. By use of technology they classify, code, categorize patient information for databases and registries and maintain patients’ medical and treatment histories.
Accurate treatment histories enable the doctors to diagnose and prescribe the correct medication that will restore the client to their normal productive lives.
Our Lady of Lourdes Mutomo College of Health Sciences offers training in the field of health record information technology for both diploma and certificate programs with future prospects of Bachelor of Science in health record and information technology.


  • Course Duration: 2 Years
  • Semester Duration: 4 Academic Semesters
  • Qualification: KCSE Mean Grade D Plus
Career Opportunities
Roles and Responsibilities

Career Opportunities

  1. Healthcare insurance firms
  2. Non-governmental organizations
  3. County Government’s hospitals
  4. Government health departments
  5. Community health services
  6. Research Institutions
  7. Academic institutions
  8. Computer and information technology (IT) companies
  9. Financial institutions (Health programmes)

Roles and Responsibilities?

  1. Receiving and registering patients’ demographic and personal information
  2. Book appointment for patients to specialty clinics and consultants
  3. Storing and retrieving medical records, maintain quality and accurate records by following hospital procedures.
  4. Ensure patient charts, paperwork and reports are completed in an accurate and timely manner.
  5. Distribute medical charts to the appropriate departments of the hospital. Supply the nursing department with the appropriate documents and forms.
  6. Clerical duties including answering phones, responding to emails, and processing ctient admission and discharge record
  7. Updating bed returns, balancing daily bed returns in the hospital
  8. Preparing clinics for patients
  9. Editing records of patient care based on the hospital policies.
  10. Capturing data from service points; receiving and documenting patients at hospital reception/admission desk
  11. Making sure medical records are kept safe and confidential.
  12. Creating and updating of Patient Master Register and make sure it is updated and maintained
  13. Giving patients direction to relevant clinics
  14. Scheduling and booking of patients to the consultants and specialty clinics
  15. Assigning codes to diseases and surgical procedures. Indexing diseases and surgical procedures according to the International Classification of Diseases and Procedures in Medicine and compiling medical records reports.
  16. Issue medical files to persons and agencies according to laws and regulations.
  17. Help with departmental audits and investigations.

Health Records and Information Technology is designed to equip the students with the knowledge, skills and attitude to enable them harness and implement clinical skills, conduct research and be able to advance academically in order to provide and improve the health delivery from the rural health facilities all the way to the National and International level.